Category Archives: Best Practices

The Lean Guru

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According to a recent article in Industry Week, the basic principles of lean — waste reduction, customer centricity and flow optimization — are fairly simple in theory but when it comes to putting lean principles into practice, even the most well-intentioned manufacturers can run up against some roadblocks. That’s why many manufacturing firms begin their lean journey by seeking the counsel of a consultant … a “lean guru”.

The article makes a great point. A consultant brings more to the table than simply helping organizations conduct kaizen events or create value-stream maps. Hiring a consultant is an excellent way for management and leadership to signal a change within the company and to use the consulting event to define and formulate a revised purpose or a reason for being. This helps you get lean on the fast track, and considering that lean is a great fix for a down economy that can help you sense demand, source successfully, streamline services, and reduce inventory, which reduces waste and lowers cost, how can you go wrong? Especially when Consultants are Cheap.

Some Project Management Basics from SupplyManagement.com

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The one thing supply management has in common with IT is this: projects are never easy, and project management skills are becoming increasingly important if you want your project to be successful. To this end, a recent article in SupplyManagement.com, that claims you should “rule with an iron triangle” (referring to the parameters of time, cost, and quality that must be maintained in a constant balance), attempted to outline the key issues at each stage of a project that must be managed for project success. And while it’s impossible to sum up all the intricacies of project management in a single article, a few good tips never hurt — especially if you want to avoid the “seven stage syndrome” that is all too common in mismanaged and unmanaged projects (wild enthusiasm –> disillusionment –> confusion –> panic –> search for the guilty –> punish the innocent –> glory for the non-participants).

The following are some key issues, and tips, for each of the five main stages of a basic project life-cycle:

  • InitiationThe project needs to be appropriately defined. Create a “project initiation document” that captures and documents key issues, key risks, project structure, and authority levels.
  • PlanningIf not controlled, “padding” can escalate out of control. It’s important to collectively break down the project into a set of manageable tasks that can be reasonably estimated without the need for excess “padding” by an individual outside of their comfort zone.
  • Resourcing & Cost-EstimationCosts can spiral out of control without a plan, and they will spiral out of control without a good plan backed by diligent homework that assigns (reasonably) accurate costs to each component.
  • ExecutionIf not closely monitored, you’re likely to find out at 500 feet that your parachute lines are tangled … leaving you essentially no time to untangle them. But if you monitor closely, you can find out that they’re snagged at 5,000 feet, when you still have time to untangle them.
  • CompletionThis only happens if your project is well planned, well executed, and monitored closely. Otherwise, while you will end up somewhere, it won’t be where you want to be.

Get Noticed and Keep Your Sourcing or Procurement Job

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SupplyManagement.com recently ran a good article on “10 ways to get noticed” and lift your profile during this recession. Most are pretty obvious, but it’s still a good refresher article.

  1. Cut Costs
    Even though best-in-class procurement is about cost avoidance, not savings, in troubled time, cutting costs is what gets you noticed. So attack those sacred cow service categories with strategic sourcing and decision optimization, save big, and be an organizational hero.
  2. Engage Colleagues
    The best results come from cross-functional teams who work together to identify not the best price, but the best overall value for the company when all factors are considered, and the most recognition goes to the procurement professional who can organize a team and lead them down a path to success.
  3. Demonstrate SRM Skills
    When times are tough, they’re doubly so for your suppliers. To get the most from any supplier relationship, the relationship has to be managed. That takes a special breed of procurement professional who can work with the supplier, and not just beat them over the head demanding cost reductions.
  4. Consider Cash Flow
    Right now, the CFO likely only has one thing on her mind … making the next payroll while keeping the lights on. Anything you can do to help her will make you an instant organizational hero.
  5. Eliminate Risk
    Chances are, your organization is currently facing more risks than any one individual can count, let alone keep track of. If you can eliminate just one major risk, you’ll get noticed.
  6. Innovate and Be Flexible
    Smart organizations are starting to realize the same-old, same-old isn’t good enough any more and that they need to innovate. This means that they’re looking for innovators to lead the transformation. It could be you …
  7. Be A Leader
    There are lots of followers out there. But not enough leaders to lead the transformations that will be necessary for most businesses to survive.
  8. Stay Up To Speed With Training
    Your company needs someone who can thrive in today’s marketplace, not yesterday’s.
  9. Know Your Strengths
    Leverage them and stick to them.
  10. A Little Self Publicity Goes a Long Way
    Be sure to publicize and capture your successes. A hint of modesty is good, but too much will find you lost in the crowd.

Business Network Transformation: A Review

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Recently, Jeffrey Word, the Director of the Center for Business Network Transformation and Vice President of Product Strategy at SAP, edited and published Business Network Transformation: Strategies to Reconfigure Your Business Relationship for Competitive Advantaged through Jossey Bass, with all royalties from the book being donated to the World Food Program.

The book, which is about the evolving nature of global business and the ways that a company’s network of relationships (with suppliers, customers, and other partners) is being reconfigured to derive competitive advantage and increased profitability, includes contributions from Geoffrey Moore (TCG Advisors), David Kletter (Booz Allen Hamilton), Randall Russell (Palladium Group), Andrew McAfee (Harvard Business School), Mohanbir Sawhney (Kellogg School of Management), and Jeffrey Dyer (Brigham Young Unversity), among others, and does a great job of not only defining business network transformation (BNT), but also in providing practical advice on how to achieve it and case studies that illustrate the ideas.

It starts off with a great introductory chapter by Geoffrey Moore and Philip Lay which explains how most networks these days are either collaborative (like the ones used by Cisco, Boeing, and Goldman Sachs) or coordinated (like Nokia, Nike, or Charles Schwab) and that while each of these network types have their advantages (expertise, innovation, and market development in the case of collaborative networks and efficiency, speed, and adaptability in the case of coordinate networks), each of these network types also have their disadvantages (as collaborative networks struggle with commoditization and entrusting partners with non-core mission critical processes while coordinated networks struggle to enter new markets and achieve downstream visibility). As a result, most networks need to transform to compete in today’s economy. This is especially true if your competitors are transforming their networks and their strategies to capitalize on new opportunities. The chapter concludes with a list of seven early warning signs that indicate you will need to transform your network or risk being left behind.

The next chapter, by Marco Iansiti (of Harvard Business School) and Ross Sullivan (of Keystone Strategy) tackles business network transformation in action by diving into the five guiding principles (design for adaptability, plan for scalability, encourage participation, develop a governance framework, and create superior customer value), providing a four-phase implementation framework for you to follow, and presenting case studies on Novartis (which is using BNT to reduce new drug development cycles and cost), Hugo Boss (which is using BNT to manage multiple brand identities through smaller, nimbler sub-organizations), and NVidia (to create and capture niches in the semiconductor industry).

Chapter three, by Mohanbir Sawhney (Kellogg School of Management) and Ranjay Gulati (of Harvard Business School) tackles the all important goal of creating superior customer value in a connected world and addresses digital networks and customer collaboration. In doing so, it discusses collaborative value exchange in depth and provides a guide on how to use today’s networks and network technologies to create more value regardless of what industry you happen to be in.

The next two chapters, by Ranjay Gulati and David Kletter (Booz Allen Hamilton) and N. Venkatraman of (Boston University), respectively, tackle relational capital and product leadership, which are critical to value creation in today’s modern business networks. An organization with a well designed and well managed network has a lot of relationship capital that it can capitalize on between its suppliers, customers, and alliances; relationship capital that can mean the difference between success and failure in today’s economy. Chapter four discusses the dimension of relationship capital and how to move from transactional relationships to ownership relations which take advantage of strategic partnerships to create value that would not otherwise exist. Product leadership is becoming harder and harder, especially when today’s business landscape is shaped by the intersection of Moore’s law (the number of transistors that can be placed inexpensively on an integrated circuit doubles approximately every two years), Metcalfe’s law (the value of a network grows as the square of the number of users), and the Edholm’s law (bandwidth rises three times faster than computer power, implying that the speed of communication doubles every six months). Chapter five provides case studies from GM (Onstar), Apple (the iPod), and Microsoft (HealthVault) that demonstrate how companies that can create, and take advantage of, opportunities created by the intersection of these laws can change, and dominate, markets.

Then we encounter the chapter on driving collaborative success in global partnership networks by John Hagel III, John Seely Brown, and Gautam Kasthurirangan (of the Deloitte Center for Edge Innovation) which is one of the crown jewels of the book. Truly successful business networks are business process networks (BPNs) which orchestrate many best-of-breed suppliers and partners together in a distributed, collaborative approach that uses the respective strengths of each partner to create new, valuable, products and offerings that no individual organization can create on its own. An organization that moves from a physical network approach to a process network approach can grow from a niche provider to a global multi-billion dollar enterprise, like the Li & Fung group which went from a small exporter of traditional Chinese items made from porcelain and bamboo, clothes, and toys in the 1970’s to a multi-national group of companies with offices in 40 countries and $14 Billion US in annual revenues. Besides presenting a number of impressive case studies, this chapter also discusses the key elements of global process networks (which include product and process modularity, loosely coupled processes, trust in collaboration, and productive friction), common misconceptions (and how to combat them), and a pragmatic path to orchestrating a BPN. This chapter alone is worth the price of the book, but if you stopped reading here, you’d miss the insight on managing innovation by Henry Chesbrough (of the University of California at Berkeley), the discussion on the role of IT in business network transformation by Andrew McAfee (of Harvard Business School), and the full road map to business network transformation presented by

Geoffrey Moore and Philip Lay (of TCG Advisors), which I’m not going to cover because I have to leave you with some surprises so you’ll buy the book and support the World Food Program. It does a very nice job of building on the innovative concepts I’ve been covering since I started this blog (including my posts on the “innovation revolution” on e-Sourcing Forum) and presenting them all in one nice, neat package. It’s worth your time.

Purchasing’s Best Practice Tips for Buying in a Recession

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Purchasing recently ran an article on “best practices for buying in a recession” that contained five tips for buying in these troubled times. While most of the tips were pretty basic, sometimes the basics are best, and they are worth repeating.

The tips were:

  • Put the pressure on business stakeholders
    Put the onus for achieving defined savings goals on the business unit executives (with backing from senior management).
  • Give your suppliers a check-up
    Make sure your suppliers are healthy and not on the verge of bankruptcy. Do this by insuring your suppliers are paying their suppliers on time, aren’t burning through too much cash too fast, and have the resources to weather the storm.
  • Help key suppliers
    Start by paying promptly. Delaying payments for ridiculously long timeframes will just cost you more in the long run (since suppliers will likely not be able to get financing as cheaply as you and, at contract renewal time, will have to up their prices to cover the loss).
  • Don’t forget the fundamentals
    Consolidate buying, extend contracts with preferred suppliers, and continually monitor your suppliers’ health.
  • Get Lean
    Control inventory, control commodity costs, and minimize waste.