Category Archives: Supplier Management

Nine Rules for Stifling Supplier Innovation

Over on the Old St Labs blog, Mark Perara recently penned a great post on “Nine Rules for Stifling Supplier Innovation” in homage to a post by Rosabeth Moss Kanter on the HBR blogs on “Nine Rules to Stifling Innovation”. I thought Mark’s post was so awesome that I asked to share it with you, and he graciously agreed. So, without further ado, here are Mark’s Nine Rules.

1. Be suspicious of ideas that come from your suppliers – your strategy, innovation and R&D teams know your business better than anyone externally.

2. Keep suppliers really busy. Change your requirements and staff regularly so suppliers have no time to focus on innovation. Their account managers will be too busy to try and second guess what your business needs as well as not knowing who to speak to.

3. In the name of excellence, encourage cut-throat competition. If a new idea comes in from a supplier, immediately put it out to the rest of your suppliers to see if they can provide it cheaper. Even better run a RFX and auction.

4. Don’t share any information with your suppliers. Sharing product roadmaps, demand and organization charts will only encourage them to come up with ideas on how to help. Knowledge is power!

5. Sit on ideas for as long as possible. If a supplier does find the time to share some innovation, ensure not to get back to them in a timely manner. Let the idea bounce around the different areas of the business with no ownership until it fizzle’s out and the supplier stops asking for an update.

6. Ensure quarterly reviews don’t happen. Make sure the procurement team are so busy that they don’t have the time to hold their quarterly meetings with top suppliers. Having a face to face meeting with suppliers on a regular basis may provide a sign that you care about the relationship.

7. Pay late and extend payment terms. By paying late your supplier will spend hours chasing your accounts payable team trying to get payment. Even better push out payment terms as far as possible. Your FD will thank you and the supplier can bear a little bit of pain for the grace of having you as a customer.

8. Act as though punishing failure motivates success. If a suppliers idea does somehow slip through the net, ensure the employee who championed it is aware that failure will be a direct reflection on their capability. A few public hangings will soon stop future cases arising.

9. Above all, never forget your the customer and you already know everything there is to know about your business.

Following these rules will ensure suppliers will never see you as a customer of choice and will take their innovation to your competitors. That said if you work for a dynamic business that wants to develop a competitive advantage, I would suggest creating a culture to embrace and nurture supplier innovation.

For each of these supplier innovation stiflers, innovation promoters can move to the opposite behaviours. So if you want to be a customer of choice, which suppliers invest in and bring innovation to, take a look at these behaviours and allow supplier innovation to flourish:

1. Encourage ideas from suppliers as they often know your business better than some of your own team.

2. Promote your commitment to the supplier innovation programme and ask your suppliers to invest time into providing new ideas. Respect their time by giving them as much notice of changes to requirements and key members of staff, so they can spend the time on innovation.

3. Nurture ideas with suppliers and establish a culture of trust, so suppliers know you respect their IP.

4. Share as much information as you can with your top suppliers. The earlier suppliers can see your product roadmap, the sooner they can provide ideas to improve it.

5. Make sure you have a defined supplier innovation workflow and let your suppliers know how their ideas are progressing on a regular basis. Assign an internal owner to each idea ensuring there is accountability.

6. Make sure your category managers hold their quarterly reviews with strategic suppliers, to share performance reviews and discuss innovations

7. Pay your suppliers as agreed and if at all possible don’t push out payment terms. It diminishes your position as a customer of choice and adds costs to the suppliers, as they have to find alternative financing to support your improved working capital position.

8. Motivate your employees to collaborate with suppliers on new innovations. Let them know there will be some projects that will not be as successful as others, but its okay to fail. Publicize and reward innovative suppliers at annual supplier awards ceremony.

9. Embrace your suppliers as an extension of your business. Learn from their ideas and build open and trusting relationships where innovation will thrive.

Thanks again to Rosabeth for the inspiration for this post and good luck with driving supplier innovation in your business.

Thanks again Mark for sharing “Nine Rules for Stifling Supplier Innovation”.

To Get The Most Out Of Supplier Reports, Read Between the Lines

SIG recently ran a good article on Getting the Most out of Supplier Reports (that now appears to be hidden behind a registration/membership wall in their newly redesigned site) that made some good points. Many suppliers are just beginning their reporting journey, and don’t always know what is important or what the customer really wants. Plus, and this is even more important, if a supplier is really doing poor in one area, it may not want you to know, especially if renewal time is coming up.

So how do you get the most out of the reports?

First, go beyond the facts. As the article notes, the reports should include quantitative and qualitative information. Have the supplier go beyond just spend, on time delivery, and other hard metrics and include customer service ratings, quality reviews, and overall compliance levels. The supplier might be hitting the cost targets, delivery times, or resolution times, but your internal stakeholders, the customers, might be extremely unhappy with the supplier.

Then, and this is SI’s advice, pick a couple of metrics that are poor and a couple of metrics that are good and dig, dig, dig. For example, let’s say on time delivery is poor. Find out why. When the supplier says that the production rate is 80% of predicted throughput, don’t just say to speed up, dig. Is it labor issues? Is the supplier short-handed? Is it mechanical issues? Does key equipment keep breaking down? Is it supply? Is a second tier supplier repeatedly late? Don’t stop until you find the root cause and make sure it gets appropriately addressed. Then choose a good metric. For example, let’s say the supplier hit the savings target. Why? Every cost has components, and where a supplier is concerned, there will be supply costs, labour costs, and overhead costs. Make sure you understand which costs were reduced and to what degree. There might still be gold in the veins. For example, let’s say that supply costs dropped 10%. If market costs dropped 12%, then the supplier might not have done anything! If the supplier was supposed to reduce supply costs and overhead costs, and leaves one cost untouched, the supplier can still do better.

But don’t stop there. As the article indicates, make sure you have the supplier compare its performance serving you to its average performance serving other customers. This will help you identify metrics that you need to monitor for improvement.

And audit. (But not too often.) This will allow you to maintain control and give you more insight into the supplier’s performance. (However, if done too often, will be too time-consuming, instill angst in the supplier, and not produce any results if no issues are found.)

Doing this will allow you to read between the lines and extract true value from your supplier reports.

Hiperos – It’s So Hip To Be Square with 3rd Party Management! Part II

Hiperos provides a SaaS platform that allows an organization to manage the entire 3rd party lifecycle, which consists of registration, data collection, segmentation, control automation, assessment, management, and collaborative issue resolution.

Hiperos includes your standard SIM (Supplier Information Management) functionality that allows for supplier self-service registration and profile maintenance and data integration from third party sources. On top of that it implements a user-configurable rules-based workflow that allows third-parties to be segmented into different buckets that represent the different programs that they need to be subjected too – be it FCPA, REACH, WEE, HIPPA, or some other type of compliance or monitoring program. Each bucket has its associated monitoring rules that notify the third party when more information is needed and that automatically alerts the user when a violation is detected or when information is not provided by the third party in a timely fashion. Assessments are automatically run every time new data becomes available and can be run by a user at any time. The fact that all relevant third party information is available at all times allows users to pro-actively manage third parties, and associated risks, and then either work with third parties to mitigate risks, if the potential infraction can be corrected, or cut them loose if the risk of association is too great (because they showed up on a denied party list or use child labour in their supply chain).

The application, which loads the default user-defined dashboard, allows a user to manage third parties, engagements, relationships, products, and programs and to define programs, vendor communities, reports, and analytics.

The dashboard is multi-tabbed and allows a user to define relevant views on each of the application areas defined above, as well as a default dashboard that allows the user to see the information most relevant to him or her. At the top of the dashboard is a link to current action items that allows a user to quickly see what needs to be done in third party management, engagements, programs, etc. The dashboards can be configured using hundreds of pre-defined (reporting) widgets or the user can define their own widgets by defining appropriate reports in the reporting module. And the user can bring in real-time news and data feeds from sites of interest.

The application can track any compliance, performance, sustainability, or risk data elements of interest and, like any good SIM platform, is preconfigured to track hundreds of relevant data items, depending upon the programs you define as relevant for a given compliance, performance, or risk program (which minimizes the amount of configuration required to track custom fields). And not only is all relevant data available from any view that is program or user defined, but it’s all interlinked so a user can click on a third party included in a program, see the relevant report(s), and then dive into the third party data management screen to examine the raw data elements, and then run a report on just a data subset.

Program definition is flexible and allows for any type of compliance, risk, sustainability, or performance program you can think of. In addition, the fact that Hiperos also supports contract meta-data and third-party data feeds allows financial impact reports to be generated. That way, a user always knows what the impact of a third-party falling out of compliance is to the organization. Knowing that a tier-one supplier might be buying from a tier-two supplier that might be using child labour is one thing, but knowing that the organization is spending 20 Million across 5 categories on that tier-one supplier is something else. In the first case, the supplier is put on the “investigate” list and someone gets around to it when they get around to it. In the second case, the user knows that it is a high priority and an investigation has to be started immediately as the public backlash will be extremely damaging to the organization if it gets out that 20 Million is being spent on products and/or services that were partially produced by child labour.

Hiperos has also included extensive color-coded geo-mapping capabilities so that you can quickly see, for any program, where the highest risk areas are globally and dive in. While Hiperos is not the first company to do this, they have latched on to the fact that the visual representation of risk or non-compliance by region allows one to quickly see what regions have to be monitored. This allows resources to be properly applied, especially since proper monitoring will typically require subscriptions to appropriate data feeds for those regions.

The Market Intelligence capabilites are quite extensive too, and they have pre-configured watch-lists, diversity monitoring, parent-subsidiary monitoring, subcontractor monitoring, REACH/WEE monitoring, and dozens of other feeds of interest which can be enabled as required by the client.

And the analytics piece supports the full suite of slice-and-dice capabilities found in most sourcing products today, so that you can dive into the data and find out which suppliers, categories, or programs represent the highest risk to your organization.

There’s quite a bit of data, and the application can be quite busy at times, but Hiperos has one thing right, where compliance is concerned, it’s Hip to be Square.

Hiperos – It’s So Hip To Be Square with 3rd Party Management! Part I

When we last checked in with Hiperos, they had evolved from a Risk Management platform to an “Extended Enterprise Management” platform that integrated Contract Management, Compliance Management, Performance Management, and Sustainability Management into a 360° solution platform for an organization that wanted to get these various facets of risk under control.

However, as they have continued to roll-out their platform and work with clients in different verticals (beyond finance, which was their initial core strength and where they appear to be dominating the market), they have found that as enterprises get their internal(ly controlled) risks under control, their clients realize that typically the biggest risks they face are from their suppliers and vendors who provide then with all sorts of direct and indirect product and services. As a result, 3rd Party Management (3PM) has become critical to their operational success. How critical?

Consider these statistics. Forty-four percent of data breaches involve third parties, and the most expensive data breach has cost 35.3 Million dollars to resolve. And while this is atypically high, a data breach will cost an organization millions to resolve (as even the cheapest data breach cost $780,000). And if there turn out to be traces of blood money or drug money in your supply chain, it could cost you as much as $160 Million to settle the resulting probe. In short, 3rd Party Risk, if not properly managed, is likely to end up costing your organization millions. The only question is when.

And if you believe that preventative spending to manage risks that might not happen is unwise in this economy, consider this. Organizations that implemented Hiperos 3rd Party Management saw a 75% reduction in customer impact incidents due to sole sourcing. One organization was able to eliminate a seven-figure spend of 4 Million in annual subscription fees that it was paying just to insure that it wasn’t using blacklisted or banned suppliers (and that it wasn’t working with suppliers who were known to bribe and/or be involved in anti-corruption investigations) as the Hiperos 3rd Party Management solution contained all the functionality they needed. And, overall, Hiperos’ clients saw a 300% increase in the assessment of 3rd parties with a high-breach potential — allowing them to be vetted or eliminated before a costly incident occurred.

And this is jus a short-list of costly compliance and reputational risk facing an average organization that operates globally and has to deal with ISO, SAS 70, Anti-Bribery, Anti-Money Laundering, FCPA, SOX, OCC, CFPB, REACH, WEEE, OSHA, HIPPA, and W9 security and reporting obligations, just to name a few. A third party management solution tracks all of this, and more.

So what does Hiperos do to help you with your 3rd Party Management? Stay Tuned for Part II.

Iasta: Smart Source-Style! Part I.

Iasta: Smart Source-Style! Part I.

It’s 2012 and your fiscal year is coming to an end.
It’s time to get a handle on organizational spend.
Because if you don’t, you will find that the Mayans were dead on.
And in 2013, your organization will be gone.

But there’s no need to worry because, Iasta’s got (To the tune of Gangnam Style)

Sourcing Smart-Source Style.
Smart-Source Style.

Sourcing platform for users and bosses too. Sweet.
SaaS on the cloud, always on, real-time reporting complete. L33t.
Analyze this. Auctions, Performance. Real time data.
Optimize It. Contracts, and vendor schema.
One. Two. Smart-Source Success!

So what’s changed since we last covered Iasta in depth in 2008/2009? Especially since the solution footprint looks the same from a cursory review of their web site? If you’re taking a thirty-thousand foot view, not much. But if you take the time to get down in the weeds, everything!

The biggest changes are:

  1. Native Analytics Capability
  2. Improved (Native) Contract Management Capability
  3. Better, Integrated, SIM and SPM Capabilities
  4. Extensive Support for Third Party Data Feeds
  5. P2P Integration Capabilities
  6. Customizable Reporting and Dashboards for Users and Executives
  7. A Broader Services Offering

Native Analytics Capability
A few years ago, Iasta was dependent on third parties like BIQ, now part of Opera Solutions and Spend Radar, now part of SciQuest for their spend analytics capability. And while they still make use of third parties for initial cleansing and classification in new initiatives, they now have the same slice-and-dice reporting capability that you’ll find in any other sourcing suite on the market. (And while it doesn’t have the data analytics power of best-in-class solutions like BIQ, it is the 80% solution for most sourcing departments, especially in the mid-market, which typically have very little insight into spend.)

Improved (Native) Contract Management Capability
A few years ago, Iasta’s contract management capability was limited to the definition of a few meta-data elements. Now, it’s a fully featured contract management offering that allows for storage and indexing of all your contracts, authoring of new contracts, and automated reporting for SOX (Sarbanes-Oxley) to keep you out of stripes like Fox.

Better, Integrated, SIM and SPM Capabilities
You wouldn’t know it from their web-site, but Iasta has developed some fairly extensive built-in SIM/SPM capabilities that your organization can use to track compliance, performance, sustainability, and risk data elements that can have an impact on your sourcing events. In addition, this is integrated with the supplier data that has always been collected in the RFX module and the contract data in the contract module and all of this data can be sliced and diced by Iasta’s built-in analytics and reporting modules.

In Part II we’ll cover the remaining significant changes.