Category Archives: Procurement Innovation

Sorry Garry, but you don’t need a Decision Ladder … you just need Busch-Lamoureux Exact Purchasing

because your decision ladder is baked in at the core! Even though we had no clue about it until you made your LinkedIn Procurement Decision Ladder post!

We reached the same conclusion you did — that decisions are not equal, especially in sourcing, and the cost of failure (and recovery, not reversibility — as recovery is never fully possible once a contract is signed, an order is made, or a shipment received, unless, of course, a Force Majeure event happens before any of that occurs) is paramount in how you handle the category in question.

Depending on the criticality of the category, and where it lies between low risk, low complexity, and low impact and high risk, high complexity, and high impact, you’re either going fast and fully automated with a high tolerance for failure (as one bad decision costs little and can quickly be recovered from) as per the first rung of your ladder or slow and methodical with decisions delayed until they are defensible and auditable at the top rung of your ladder (after all, you do have to climb up from the lower left of the lowest octant to get to the upper right of the highest octant if you are living in the Busch-Lamoureux Exact Purchasing Pocket Cube) or somewhere in between in the other six categories depending on the cost of failure and the cost of recovery.

When you know where every category falls, you know exactly how much planning, defensibility, and auditability is needed and, more importantly, how much human involvement. This makes it clear where you can play with experimental AI and where you can’t risk any decision not made by a human expert. (The machine should be used to do any and all analyses that are known and come to mind, but in high risk, high complexity, and high impact categories which have a high cost of failure and a high cost of recovery, as IBM wrote back in 1979, the machine should never make a decision because it can never be accountable for one — as that accountability always falls to you. And the courts globally are [becoming] in agreement with that.)

Proof You Don’t Need AI For Procurement

And that you don’t need modern procurement technology. (No SaaS. No fluffy magic cloud.)

Or classical technology. (No Microsoft Back Office. No ERP.)

All you need is pencil, paper, and a good old fashion fax machine based on the classic 1966 Telecopier (that compacted the Xerox LDX).

Last year, Asahi proved it when they were hacked by the Ransomware group Qlin. The hack took all of their factories offline, and when they managed to get them back online, their computer systems were still down. Most of their global competitors would have remained completely shut down until the computer systems came back online, but instead Asahi rolled up their sleeves, powered up the fax, took out a pad of paper and a pen, and got to work. They placed orders, took orders, shipped out what they were able to produce to their largest distributors, and kept going. While it was a slow start at first (with some customers only receiving about 20% of their usual orders), at least they were able to start up again right away and maintain part of their revenue stream.

Could your organization do the same? Likely not!

It’s shameful because we’re one of the world’s oldest professions, possibly the second oldest, and early professionals were doing their jobs with reed pens and papyrus just fine!

The fact of the matter is that if you can’t do your job without technology, you can’t do your job with technology. True Procurement is human judgement. Judgement requires the expertise necessary to do the job — the entire job. Technology is just the execution that automates the tactical drudgery which allows us to focus on what’s truly important and spend most of our time on strategic activities. Nothing more.

8 Signs You Were Forced Into Purchasing

Tom Mills, author of Procure Bites, recently gave us 8 signs you were meant for Procurement, which left some of you, in organizations where Purchasing is still treated as an old school function, and run by old-school die-hards who still think its the (19)80s, wondering where it came from because that’s NOT the personality profile you’re used to seeing.

Although Tom’s profile is the profile you want to see in Procurement, if your Procurement organization is still the Island of Misfit Toys, that’s not the profile you have. This post is for you and describes your Purchasing department where everyone there was put there because they didn’t belong (or want to be) anywhere else, and for one reason or another the organization can’t (or won’t) get rid of them just yet.

Enjoy!


 

We Don’t Need State of Procurement Reports. We need Procurement Problem Prescriptions!

And we need Hackett Spend Matters to give them to us!

There’s a reason we picked on Hackett this week in our follow up to our 35 part series on why you really DO NOT need to read another State of Procurement report for Five Years, and that’s because we need Hackett to give us solutions to procurement problems.

We need them to tell us not just how to

  • prioritize our concerns
  • extract the core issues
  • identify the most relevant barriers
  • rank the most likely risks

but tell us

  • why some concerns take priority, based on organizational impact
  • how to identify the core issues, so you can learn to do so yourself
  • where you will encounter the barriers, and the techniques for busting through them
  • what the key risks are, with the mitigations and responses you need to put in place

The reality is that

  • you know what your concerns are, but you don’t know which are the most critical to your success when you are overworked, underfunded, and the world is literally burning around you
  • you likely weren’t trained in root cause analysis, and if you’re not a process expert, you will likely have difficulty getting to the root cause (especially if it’s deep in another part of the organization or the partner ecosystem)
  • you don’t know which barriers are equivalent to reinforced concrete and truly blocking your success and which are essentially made of paper mâché and easily conquered
  • how to deal with the most significant risks, especially when you can’t predict them all or influence their likelihood at all

This is the help you need … and Hackett, with the acquisition of Spend Matters, is the only analyst firm with the bench strength left in Procurement to do it!

The reality is that the original analysts in our space (first at AMR Research, which was acquired by Gartner; and then Aberdeen, acquired by Harte Hanks; and finally Forrester) all departed years ago. The number of analysts who have been in, and continually analyzing, Procurement Tech for 20 years is now countable on your fingers (and since Mickey North Rizza, at IDC, and Magnus Bergfors, at Gartner, both did a long stint in the vendor ecosystem and Jason Busch recently departed the analyst space for the vendor ecosystem, I can only confirm [besides myself] Jon Hansen of Procurement Insights, Andrew Bartolini and Christopher Dwyer of Ardent Partners, and Chris Sawchuk and the legendary Pierre Mitchell at Hackett [who goes all the way back to AMR]) as vets who have been consistently analyzing the Procurement space for at least the last two decades (back to when SI started 20 years ago in 2006). If you look at the handful of organizations with a senior Procurement analyst with two decades of experience, only Hackett, who also has Xavier Olivera and Bertrand Maltaverne, have a real Procurement Analyst team with deep bench strength where you have four senior analysts who each have 25+ years of deep Procurement expertise!

No other organization can give us the deep insights and playbooks we need to elevate our Procurement organizations, and do it without defaulting to the BS of “just implement the tech-du-jour of our sponsors and use our [associated] consulting arm to do it” — which we all know is not a solution (because, if it was, your problems would have been solved two decades ago)! But if they don’t do it soon, before Pierre and Chris retire, they won’t be able to — and, frankly, neither will anyone else! The time is now for them to stop wasting their analysts’ time on “state of” surveys and reports and instead explain what the findings of the last decade mean, what processes are needed to address the gaps, what organizational changes may be needed to implement those processes, and why we need to return to the classic

  1. PEOPLE-FIRST
  2. PROCESS-SECOND
  3. TECHNOLOGY-LAST

approach to solving problems and that, in the modern age, we have to actually modify this to:

  1. PEOPLE-FIRST
  2. PROCESS-SECOND
  3. DATA-THIRD
  4. TECHNOLOGY-LAST

because

  1. we are the ones who have to execute the business, all machines do is transmit and process data
  2. problems are solved by repeatable, predictable, dependable processes that can be executed by humans in a worst case scenario (even if intended to be automated to the majority of the time)
  3. no process can be executed without the right information
  4. technology only comes into play when we know it’s the right solution (and we can’t know it’s the right solution until we’ve addressed the people, process, and data elements)

and to do this, you need a lot of experience, domain expertise, knowledge about what data is available, and deep technology knowledge.

And this is another area where Hackett brings deep bench strength.

From the beginning, most of the analysts in our space were not technologists but operations research people, business finance, economists, accountants, and even historians. Few had computer science or engineering degrees and fewer still relevant experience building/installing relevant applications. At Hackett, Chris and Bertrand are engineers and Xavier and Pierre are computer scientists, who all have relevant real world experience with tech. They have a much better understanding of what tech can, and can’t do, then an average analyst (and are much less likely to have the wool pulled over their eyes by a new “AI-first” player that does nothing more than wrap a third party LLM to deliver a solution of questionable performance and reliability, for e.g.) and can do a much better job of not only recommending what type of tech to use, but who you should look at and why, versus just “who comes out in the upper right of of the magic map” based on blended subjective scores that, at the end of the day, mean nothing.

But the clock is ticking and time is running out. Let’s hope Hackett realizes sooner than later what types of research and reports we really need vs. just wasting their key analysts’ on surveys and summaries thereof.