Author Archives: thedoctor

BizSlate Releases its ERP for Mid-Sized Distributors and Retailers to the Masses

Last fall we introduced you to BizSlate, an ERP for small to mid-size distributors and retailers that is bringing a useable, affordable ERP solution with exceptional supply chain support to the masses. (Basically, it’s doing what Compiere and Made2Manage did for small to mid-size manufacturers.)

As per our our introductory post, the founders, who were with Ezcom software, noticed the (utter) lack of appropriate ERP support for the small and mid-sized retail and distribution space and decided they needed to do something about it. The solution? A new SaaS based ERP system (re) built from the ground up to address the everyday accounting, inventory, catalog management, and order management/e-Procurement requirements of small and mid-sized distributors through a simple web-interface that is as easy to use as most of the new SaaS e-Procurement enterprise systems on the market.

Developed in conjunction with two dozen beta users, as per this VentureBeat article, Version 1 is now launched and is quite slick. As per our last post, the batch create function is incredibly powerful and easy to use. Not only can an administrator batch-create new products by entering all of the base product information, but he or she can select categories, suppliers, locations, terms, etc. from easy-to-use auto-complete pull-downs or from generic saved templates for product type. Extensive profiles can be created in a matter of minutes and hundreds of line items in a matter of seconds.

Order generation is as quick and painless as possible. A user can easily add items to an order through a simple-to-use but powerful search function that allows a user to search by name, code, style, or other attribute values and, as mentioned in the VentureBeat article, order generation can be done on the showroom floor on a mobile (Android or iOS) tablet. As per the batch generation, customer information, (preferred) supplier(s), terms, and other data can be quickly retrieved from pre-populated lists.

And the system even supports a sales order multi-edit capability which allows a user to update information across multiple sales orders (such as ship dates, payment terms, shipment location, etc.) simultaneously and to rationalize orders as need be. For example, if necessary, orders can be combined, split, and individual line items swapped. This is a powerful capability as it negates the need for orders to be cancelled and recreated or items to be deleted from one order and then added to another order, two very error prone processes.

And the rest of the system, which is configured around inventory, logistics, customer, supplier, and accounting management, is quite easy to use as well — and, in some instances, quit powerful. Consider inventory management — searches can include both open stock, pre-packs, and in-transit inventory and be performed with respect to any date. Thus, if a customer doesn’t want an order to be shipped for a week, you can see how many units you will have in a week after all orders scheduled to be received and shipped out over the next week are accounted for. The ability to search open stock and pre-packs together or separately is quite powerful. For example, let’s say a customer wants an order tomorrow, but you don’t have the open stock and if you don’t ship tomorrow, you lose the order. You can search pre-packs, determine that there is enough inventory in pre-packs, send someone into the warehouse to rip the pre-packs open, assemble the inventory and ship — and then replace the pre-packs with an order arriving in two days to be shipped out in the order the pre-packs were intended for that doesn’t have to ship for three days — and get a sale you would likely have missed otherwise.

With regards to inventory, customer, and supplier management — the ability to track the different SKUs used by each customer and supplier for each product and cross-correlate them across the supply chain is quite valuable. This allows you to search inventory and available suppliers off of a customer’s SKU and get complete, accurate information every time.

The document generation functionality was very well thought out — for each customer you can define what should be on the packing slip and invoice in addition to default shipment profiles to facilitate quick order entries. This simplifies the customer’s order verification and invoice processing and can speed up your payments. Similarly, you can specify what information should go on the good’s receipt to the supplier, what information should be associated with the payment, and what information should be matched before payment is issued. This simplifies transaction management for Accounts Payable and minimizes the chances of over-payment or payment for merchandise not received. And the system can even generate customized receiving forms for the warehouse personnel that makes it easy for them to check off items, and easy for whomever is doing data entry to check it off if they don’t have mobile system access.

It’s one slick SaaS solution and if you are a mid-sized retailer or distributor, BizSlate should be on your must-review list.

All Hail the Old China!

And by that I mean Mexico! I was thrilled to see this recent opinion piece in the New York times on The Tijuana Connection, a Template for Growth that said, for many (North) American manufacturers that need to beat Chinese Rivals that Mexico is the New China because it shows that a new generation of entrepreneurs are discovering what a few old greybeards have known all along — Mexico is cheap, efficient, and full of potential (like the 115,000 engineering students it graduates each year, which, per capita, is triple the U.S. graduate count).

Plus, it has little known secrets like Tijuana which, in addition to its reputation of party central is also electronics central — with a growing number of North American, European and Asian (including Sony and Samsung) companies opening and running factories that assemble consumer goods (such as TVs and Computers), medical devices, and even aerospace assemblies. And its prime location, just across the border from San Diego, means that an American company with an engineering office in San Diego can quickly and easily supervise production in the Mexican factory as needed, as it’s a quick drive across the border (for business people in the fast-track lane). (Plus, as the article notes, there is Juárez where Foxconn has a factory; Querétaro, which builds GM engines; and Boeing factories.)

But the sad thing is that the beardless don’t remember that this is not a new Mexico — this is the old Mexico finally being recognized for the value it has always provided. There’s a reason the outsourced manufacturing craze started with Mexico and will return to Mexico — labour costs are relatively cheap, capability is high, logistics and (remote) management costs are extremely affordable and manageable, English is relatively common (and fluency is at least 7 times that of China), and culture is a close fit.

Si quieres dinero y fama, que no te agarre el sol en la cama.

Supply Management Economics Part IV

As indicated in our last post, the goal of this series is to bring economics to the forefront in Supply Management where it has been swept under the rug for far too long. Which is a travesty when you consider the three basic questions in economics revolve around what to produce, for whom, and how!

As a result of this, we decided we would introduce you to the economics of Supply Management (which is economics, after all), by going back to the basics (and all the way back to 1776 when Adam Smith published his treatise inquiring into the nature and causes of the wealth of nations and gave economics its independence from politics and moral philosophy).

We started by defining the production possibility curve and the concept of comparative advantage which give you the foundations required to figure out what you should be producing and what ratios are possible given the options at your disposal. Then, in our last post, we discussed the basic laws of supply and demand which ultimately tell you not only the quantities you should be producing, but for whom you should be producing them as production optimization centers around finding the optimal equilibrium between a corresponding supply and demand curve among all possible supply and demand curve pairings.

This just leaves us with the how. Classically, the answer was simple — either the goods were produced by the government or a private enterprise. But given the global nature of business, and trade, that exists today, the answer is no longer that simple. Today, the question is whether you produce the goods in house, whether you outsource production to a third party, or whether you produce them jointly (or in cooperation with) a third party.

And to answer this, you need to first get a grip on Total Cost. In economics, total cost is defined as the sum of all fixed costs, which are constant and independent of the number of units of the good (or service) produced, and variable costs, which vary depending on the number of units of the good (or service) produced. Fixed costs include rent, insurance premiums, depreciation on plant and equipment, and interest payments on bonds, to name a few. Variable Costs include wages of production workers, fuel, electricity, cost of material(s), and transportation. The Total Cost is the sum of all fixed and variable costs. And the how depends upon what option has the lowest total cost. Is it cheaper to produce the goods yourself, outsource to a third party (taking into account transportation and a profit margin for the outsourced producer), or produce the goods in a joint partnership with (one or more) manufacturer(s), where one party produces some of the components and another assembles them, for example. In basic modern economic theory, the answer is the option with the lowest cost.

And this concludes our introduction to the basics of economics for Supply Management, as we have now answered the three basic questions. But this isn’t the end. It’s only the beginning. First of all, since the answer for so many companies these days is to outsource, we have to understand the economics behind outsourcing so that a company can do a proper total cost analysis and make the right decision. But even more important, the value of an enterprise today is not measured solely on revenue, it’s measured on non-revenue producing components that are assigned a monetary value (such as brand equity, IP, etc.). After a hiatus, we’ll examine these issues and some of the economic theory that (in theory) underlies these decisions.