Category Archives: rants

While Not a Significant Source, Some New Vendors are Contributing to the Procurement Stink!

There are many reasons that Procurement Stinks!

Some of them are due to the Marketplace Madness.

Some of the marketplace madness (a small amount, but non-zero), is aptly summarized as follows.


We’re pre-revenue, pre-product, and pre-idea.
So any help would NOT be appreciated!

(Which, to give credit where credit is due, is
a slight rewording of the tag-line to an Andertoon).

Those companies will likely be among the first companies to fail. When there is at least 50 companies that are offering every S2P module, and over 100 for most modules, there is only so much room for differentiation. This means that most of the new startups by the young 30-somethings that did NOT do their market research (but think they know it all because they are tech wizards who built a solution that did slightly more than the three inappropriate products they were stuck with at their last job) don’t really do anything different from a product perspective (and, in fact, usually do a heck-of-a-lot less — hence, “pre-product”). It might be a newer tech stack, it might look slicker, it might be a bit easier to use, but they all fail to understand that THIS IS PROCUREMENT.

This means that, at a minimum, any “product” they want to sell has to satisfy the following:

  • they have to demonstrate a significant ROI, within a decent return within the first 12 months before the CFO will even consider cutting a cheque
  • but before that, they have to show how they will generate long term value before they will even get budget (if the value is one-time like a spend analysis project, especially at Big X quotes of seven figures, not likely)
  • they have to show that it fits in with the current tech stack or IT will object
  • they have to show that it is compliant with regulations or Compliance will object
  • they have to show how it will also decrease overall procurement or supply chain risks, or risk management will steer the budget elsewhere
  • they have to demonstrate they will be able to do more and protect the brand or the CEO will object

Procurement tech is not about cool. That’s consumer tech. Procurement tech is not about the most modern stack to power the business. That’s IT tech. Procurement tech is about VALUE. Procurement is expected to cut costs, NOT increase them!

Until the new generation of founders learns that, and learns there is no way that Procurement will NOT be able to make a case for their ??? ??????? that literally does nothing different than the ??? ?????? tech that came before, the old Procurement Pros aren’t going to buy it. And these start-ups won’t hit break-even as a company, and if they don’t get acquired, they will go belly up as the investors realize how over-crowded the space is and any further investment would be throwing good many after bad into the bottomless money pit.

You NEVER Have to Go Crazy on 3 Bids and a Buy!

This is a follow-up to last Friday’s article on RFP Everything? Are You Mad? Even The Squirrels Will Think You’re Nuts!,
which was in response to a LinkedIn Post where a consultant noted that a remarkable example of AI was autonomous tail spend RFP’s generating over 15,000 RFP’s annually through a programmed bot. the doctor‘s response to this was that it was absolutely terrifying. Sales professionals who are already over-inundated with ever more demanding RFQs where they know, statistically, they will only get 20% to 33% of the business if they are on par, and less of the business if they are not, are going to be so overwhelmed that they are going to have two options:

  • pick favourites and stop responding, or selling, to clients that over-inundate but under-buy or
  • acquire an auto-responder and counter auto-generated RFQs with auto-generated bids from their catalog, which may be good, bad, or pointless

Neither is good for the buying company. The counter to this was that there is a category of services which is one off and needs the collection of a number of competitive bids. The value of these services in the €10-100k bracket needed a tail spend management program for which we developed the automated ‘3 bids and a buy program’ … and there is no better way to organize it.

Which is totally not true, because the doctor saw a better way successfully implemented 16 years ago. Back in the day, Iasta (acquired by b-pack, renamed Determine, acquired by Corcentric) identified that one of the BEST uses for strategic sourcing decision optimization was services procurement (when most firms were still using it for indirect or fledgeling direct).

What they did was:

  1. identify all of the services their large mid-market clients would contract over the course of a year with typical durations
  2. collect bids from national, regional, & local providers
  3. build a huge optimization model which would identify the lowest cost providers for each service in each area and then make an annual award to a mix of national, regional, and local providers guaranteeing a certain volume / $-value of services across a certain number of service categories / roles across awarded service areas as long as the provider locked in the rates for a year

It was ingenious because, when the service was needed, the company simply sent the requisition to one of the chosen providers (lowest-cost first if available, or second-lowest if not or if they weren’t sending enough business to the second-lowest in other categories to meet the commitment).

ONE single RFQ event. One year of quotes negated. The approach regularly identified up to 40% savings, and realized up to 30% savings. David Bush and team were geniuses!

The morale of the story is this: if you think you need to send 15,000 auto-generated RFQs to get tail spend under control, you haven’t done enough thinking about, or analysis of, the problem!

Dear Fellow Analysts: It’s Time to Step Up And Deal with the PROCUREMENT STINK!

Because if we don’t, no one else will!

What am I talking about?

As per last Wednesday’s article, PROCUREMENT STINKS and we just can’t deny it anymore. In a nutshell, and this is just the tip of the garbage heap:

  1. Case studies are ranker than expired fish in a microwave on high.
  2. Approximately 85% of companies are AI-washing everything.
  3. The Gen-AI claims that it will deliver Procurement to the enterprise are FALSE.
  4. Intake/Orchestration is totally useless on its own.
  5. Consultancies are often more in the dark than the Procurement departments they are claiming they can help.
  6. DEI is being misused to push agendas and sometimes to Do Extra-legal Initiatives,

But this isn’t even the worst of it!

THE REVELATOR recently conducted a poll on who do you trust, and the results were more than a little disturbing as far as I am concerned.

 

That’s right. Only 50% of practitioners trust analysts to help them make the right decision when selecting technology. 36% would rather a consultant, who likely has a very strong incentive to either recommend a preferred partner solution (where they are guaranteed to get the implementation contract) or the solution that requires the most implementation effort (to add months, or years, to the engagement), and, even worse, 14% would rather trust a marketer or salesperson, who gets paid for leads or sales, not for solving a customer’s problem!

As far as the doctor is concerned, anything less than 75% is appalling. While he will happily admit there are some independent consultants at smaller firms without vendor partnerships who will be truly objective and will offer valuable advice, this is not the norm at most of the larger firms that are preferred partners or implementation providers for the bigger players in our space (where the majority of consultants reside), so the fact that the consultant trust is so high is a little off-putting. However, he’s simply aghast at the fact that 14% would rather trust a salesperson or a marketer for solution advice. Frankly, this means we are definitely failing the market.

Basically, if we can’t be the unbiased experts and independent voices of reason that the Procurement practitioners can always trust for good, unbiased, advice, then what good are we?

So what can we do to regain the trust? the doctor is sad to say he’s not exactly sure and hopes that

  • some other analysts will echo the call to action to deal with the PROCUREMENT STINK,
  • analysts will collectively take the lead in cleaning it up and restoring our reputation, and
  • offer up suggestions on what we can do to make it better!

Now, while the doctor doesn’t have all the answers, he does have suggestions on where we can start.

1. Be fully transparent on whom we do and don’t include in maps and logo charts, why, and the business situation in which our recommendations are, and are not, relevant.

This is quite obvious, and most of us are getting pretty good at being very explicit about the inclusion requirements for our maps and studies, but we don’t always take the time to clarify what this means for the market and, more specifically, which types of organizations the reports and maps are targeted at, which types of organizations will get the most value, and, most importantly, which types of organizations are unlikely to get any value because they don’t fall in the size/verticals/etc. the map or report is targeting. As far as the doctoris concerned, now more than ever we need to double down and get it right on both sides of the equation — who is being included, and why AND who should, and should not, be reading the report, and why, when we release something to the market. (Like the doctor did with his mega map.)

2. Stop glamourizing hype cycles and start busting them when there is no perceivable value to Procurement.

Procurement is supposed to be about solutions that deliver enterprise value, not cool technology. Leave that to the Consumer Electronics Show. When we promote tech for the sake of tech, we’re not helping anyone. We need to promote solutions to business problems with measurable ROI, regardless of what the underlying technology is. It’s irrelevant how many vendors embrace Gen-AI, when it has yet to demonstrate even a single use case that offers value beyond traditional tech, and the majority have failed to deliver any value.

3. Stop taking our cues from vendors as to where the space is going and start leading vendors to where the space should be going.

For example, intake-to-orchestrate is the craze, vendors are popping up faster than rabbits in a carrot field, and it’s likely only a matter of time before we see a map covering the intake-to-orchestrate space. (Especially since the doctor has been led to understand that one major analyst firm is already considering such a map, and where one leads, others will follow.)

However, in the doctor‘s view, this SHOULD NOT happen. Because, as stated above, and explained in detail in our article on why PROCUREMENT STINKS, there is NO VALUE in intake/orchestrate on its own. NONE. Intake is nothing more than pay-per-view on your data and orchestrate is just pure SaaS-based middleware, and middleware is something we’ve had for decades (and the need for such is negated completely if all the applications you use have complete, open, APIs as they can then be connected directly). The only value in these offerings would be in any additional functionality they embed to enhance the value of the applications they are linking together so that 1+1=3.

It would be understandable if they all embedded additional functionality that was comparable, valuable on its own, and formed a new application category that made sense to evaluate separately. However, right now, many don’t embed sufficient functionality; those that do are, for the most part, not comparable (as they all tend to specialize in something different, such as easy self-serve Procurement, services management, statements of work, etc.); and there has been no application thereof that wasn’t designed to enhance, or, most of the time, just make existing applications accessible. A standalone map would be senseless. (Instead, the intake and orchestrate requirements that are necessary for success should be included in the definition, and measurement of, Procurement, Sourcing, Supplier Management and other existing applications that can deliver enterprise value.)

3b. Start calling vendors out on bullsh!t when they start chasing, or putting, cool tech before practical solutions with actual ROI.

Privately at first (of course), unless the vendor insists on marketing it through a bullhorn. Then we may have no choice but to publicly call them out on it. Vendors may not like it, and may get upset when we burst their tech-centric bubble, but we’re not helping anyone when we don’t. Not us, not the procurement professionals we claim to support, and definitely not the vendors if we don’t try to dissuade them from throwing good money after bad on tech that won’t solve actual problems and ultimately won’t sell once their potential clients see the lack of value that comes with the price tag. This space has always been about ROI, we need to remind vendors of that, and guide them to where the ROI is just as we guide the practitioners. We need to be helpful to both sides to mature the space.

the doctor‘s not sure it’s enough, but it’s a start, and if other analysts make an effort to figure out how to restore our reputation, maybe we’ll find the answer, provide the unparalleled value that only we can provide, and get back the trust we should have.

Thoughts?

THERE ARE NO PROCUREMENT SECRETS!

And it sucks that reporters don’t know better!

This headline, repeated across over a dozen sites this week, really annoyed me:

German ex-officer convicted of handing procurement secrets to Russia

He may have handed secrets to Russia, but there were NOT Procurement secrets!

When it comes to Procurement, overall, your competitors, and their Procurement personnel, don’t know any more than you do. They don’t have access to any more information than you have access to. They don’t have secret technology. The only differences are:

  • their investment in the Procurement function
  • their willingness to learn
  • their willingness to acquire, implement, and use new Procurement technology

… but NONE of that is “secret”, and certainly not “state secret”.

(And if you still believe there are secrets, then the doctor will sell you some, starting at only $1,999 USD per secret! Bundle discounts available. Simply e-mai us (using the contact information in the FAQ) with a brief message stating how many secrets you would like, and he’ll send you a secret sharing non disclosure agreement and payment instructions.)

Yes, the officer worked in the Procurement office, and, as a result, had access to secret information as, outside of Engineering, Legal, the C-Suite, etc. the ONLY Department who has full access to corporate/state secrets is Procurement (as they need the specs), and it’s the ONLY department outside of the C-Suite that has access to organization-wide secrets.

So, yes, this practitioner had access to secrets and yes he could have handed them over to Russia, but they weren’t Procurement secrets — they were state secrets in internal documents he just happened to have access to as a result of his role.

RFP Everything? Are You Mad? Even The Squirrels Will Think You’re Nuts!

A recent post on LinkedIn that proclaimed Exciting News! (and which should have exclaimed Good News Everyone*) worries the doctor greatly because a remarkable example of AI was

autonomous tail spend RFP’s, generating over 15,000 RFPS annually through a programmed bot!
 

EEEEEEEEEEEEEEEEEEEAAAAAAAAAAAAHHHHHHHHH!!!!!

15,000 more RFPs for inconsequential tail spend might sound exciting to buyers, but it’s terrifying to sales professionals who are already over-inundated with ever more demanding RFPs where they know, statistically, they will only get 20% to 33% of the business if they are on par with their peers, and the odds will be worse if they are not.

More RFPs, or even just quick-quote RFQs, is NOT the answer to good tail spend management! If you try it, you’re just going to end up:

  1. losing potential suppliers who just drop you because you can’t keep up with the volume or
  2. getting auto-generated responses from suppliers who “wise up” and counter idiotic tech with idiotic tech — and these may be good, or may be pointless …

You need to use tech to find the best deals on tail spend WITHOUT overburdening the supply base. This means, at a minimum, you need tech that:

  • allows you to find potential products/services in your catalogs / covered under your agreements
  • find potential products/services from your GPOs
  • find potential products/services from preferred suppliers
  • … and identify the lowest cost items from the groups above
  • identify potential products on the open market
  • … and identify the expected lowest cost as a baseline
  • identify past events, possibly in an anonymized community intelligence database,
  • … and how much the price was reduced against catalog/market price
  • and then let you know whether or not an RFQ will likely result in a significant savings (not just 1% or 2%, it’s tail spend, after all), and, if not, present the best option that will NOT over-inundate, and deprive you of, good suppliers in your supply base

Just like AI in marketing, too many RFPs is just adding to the noise, and no one wins when neither side can hear what needs to be heard!

* It was NEVER Good News!