Category Archives: Market Intelligence

The Dirty Dozen (A 101 Damnations Preamble)

No, we are not referring to the 1967 Robert Aldrich war film based on E.M. Nathanson’s 1965 novel about 12 prisoners who are recruited for an attack on a chateau on the night before the D-Day invasion of June 6, but instead the 12 types of damnations that plague you and your Procurement organization on a daily basis.

As we indicated in yesterday’s post, there are dozens upon dozens of challenges being thrown at us on a daily basis. And whether or not they are hurled at us with malicious intent is irrelevant — they still cause us nothing but grief and agony and divert our attention away from strategic planning, (should-cost) modelling, and supply assurance.

In fact, as our upcoming series will unveil, there are (at least) 101 damnations that we have to contend with on a daily basis. And that’s too many to address without some sort of framework. That’s why we have the dirty dozen — the 12 factions of risk, stress, and, in some cases, even malice that attempt to thwart us at every turn and hasten our decline from the order we create with our awards and partnerships into the chaos that, in the end, brings about the downfall of every organization.
Need we remind you that three of the most profitable companies ever, adjusted for inflation, were the Dutch East India Company, the South Sea Company, and the Mississippi Company (which were worth approximately 7.4 Trillion, 4 Trillion, and 6 Trillion in 2012 dollars) are now defunct? Like the Microsoft, Apple, and Exxon-Mobil’s of today, they were worth more than many countries, but corruption, uncontrolled speculation, and the bursting of a real-estate bubble brought each of these companies to ruin.

In the series that follows we will address each of the primary damnations in each of these categories. However, before we begin, will define each of these categories so that you may get a glimpse of the terror within.

  • Economic
    Everything the economy can throw at you from fiscal crisis to currency shocks to employment swings and the shocks they bring to your supply chain.
  • Infrastructural
    Planes, Trains, and Automobiles; the tracks and roads they travel on; and the services (water, energy, waste, etc.) infrastructure we all rely on.
  • Environmental
    Resource shortages, waste and pollution, and the fury of mother earth.
  • Geopolitical
    Governmental spats, global treaties and embargoes, and political unrest.
  • Regulatory
    Taxes, trade requirements, material bans, and labeling requirements.
  • Societal
    Crime, piracy, fraud, corruption, education, talent, worker’s right, unionization and the whims of the masses.
  • Technological
    Production technology, cyberspace, 3-D printing, robotics, IP & patents, and quantum leaps.
  • Influential
    Analysts, pundits, consortiums, and conferences. Where does the pied piper lead the rats?
  • Organizational
    Engineering, Marketing, Sales, Legal, and every other department (that might be out to get you).

  • Authoritative
    Shareholders, the Board, and your activist investors.
  • Providers
    Suppliers, carriers, BPOs/GPOs, and everyone else who can pull the supply chain rug from under your feet.
  • Consumers
    Governments, corporations, end consumers and the dollars you depend on.

Happy New Year! Welcome to Hell.

One thing SI has always endeavoured to do is speak the truth. (That’s why there’s an ever-growing list of e-CHAOS vendors who will not have anything to do with SI and it’s no NDA, no play and no demo, no blog memo policy.) So SI is going to be the first blog to speak the truth and the truth is that, despite the ever growing importance of Procurement in a world where up to 80% of organizational spend is outside of its four walls, Procurement organizations still don’t get no respect. Whether they realize it or not, the average CPO is the Rodney Dangerfield of the C-Suite, except not nearly as popular. And that’s in the 9% of organizations lucky enough to have a CPO or a head of Procurement that sits at the table. Of the remaining 91% of organizations, only 51% have a CPO (or VP-level head of Procurement) and in the remaining 40% of organizations, there isn’t even a real Procurement organization with a real leader.

If Procurement organizations got the respect they deserved, not only would we have more than 9% of organizations with CPOs at the table, but 100% of these CPOs, instead of a mere 40%, would report to the CEO! While there are a few exceptions, they are as rare as a brass monkey’s red bollocks and even many of the situations where it looks like it is an exception, it’s not and the head of Procurement is probably walking around with a “kick-me” sign taped to her back.

But no respect is just the tip of the iceberg. When it comes to a day in the life of an average Procurement Professional, if that was all they had to deal with, life would be relatively easy. From the time they get up in the morning until the time they pass out, it’s one emergency after another, one demand after another, and one impossible goal after another. The shipment, that was never ordered, is late. Engineering needs more JIT configuration options. The C-Suite is demanding 8% savings on a category where the cost of the primary raw material, that constitutes 40% of the category cost, has risen 20% in the last year. (So even if there was 8% savings a year ago, that savings opportunity has now been cancelled out.)

And that’s just the internal stress. There are also dozens upon dozens of external economic, infrastructure, environmental, sustainability, geopolitical, regulatory, societal, customer, technological, and market stresses beating down on the Procurement organization on a daily basis. Currency strength is becoming unpredictable. Postal Services are deep in debt and would fail if not propped up by the government. Waste is becoming a serious problem and legislations are cropping up around the globe banning certain substances that lead to dangerous and toxic waste. Natural and man-made disasters are increasing at a rampant pace (and expected to increase five-fold over the next fifty years) and causing supply chain disruptions left, right, and centre. Governments are enacting new trade legislation and embargoes overnight. Tariff codes, updated weekly in some countries, are becoming nearly impossible to comprehend. Brand value is becoming more important than product quality. Technologies are changing faster than an organization can adapt. The market is in a constant state of flux. And the organization is united against you.

And even though proper Procurement is the one saving grace an organization has amidst the chaos of the modern global marketplace, Procurement professionals in many organizations have been relegated to hell. While Engineering, which only has to deal with Phil, The Prince of Insufficient Light, has it made, Procurement is still locked in the boiler room, and that’s only because the average organization runs out of an office building. (If businesses were run out of castles, Procurement would be in the dungeon.)

To prove my point, if Procurement got the respect it deserved in many organizations, it wouldn’t be fighting hopeless battles for budgets of less than 100K to get started on its e-Sourcing or e-Procurement journey, to bring in category experts who can often save ten times their fee on a large category, to get its team the training it needs, or to hire enough man-power to make sure that even if there isn’t enough time to strategically source the top 80% of the spend under its purview, that spend would at least be under management and tracked for future analysis and strategic sourcing. But most Procurement organizations are under-staffed, under-trained, and under-funded and expected to deliver miracles with faxes, spreadsheets, and a copy of the Wall Street Journal.

It’s hell. And we’re kidding ourselves if we don’t admit that it’s going to stay that way. But all is not lost. As the saying goes, it’s better to reign in hell than serve in heaven — and there’s no better time to make it happen than now, the 443rd year (20156). Not only is 443 a very special year as it is a rare prime (Eisenstein, Chen and Sophe-Germaine), but it’s the port number for HTTPS. It’s geeky, but so are the big brains we use to do our jobs. So in this, the 443rd, we’re going to learn what we need to in order to secure our rightful place in the organization.

So how are we going to rule in hell? First we’re going to learn to conquer every seemingly impossible task that our enemies throw our way. Then we’re going to use their own sins against them to take control. How are we going to do that? We’re going to start by studying the internal and external stresses that plague our existence so that we may learn to overcome them. Once we understand what we’re up against, we can formulate a game plan to come out on top. And once we’ve conquered all that is thrown at us, we can learn how to exploit the weaknesses of those who would stand against us. Only then will the days of the mad men be numbered and only then will we, by hook or by crook, begin to take our rightful place as the left hand of the CEO while the COO, CIO, and CMO cower at our feet (as the importance of all but the CFO, who will be fully dependent on our success, and the CEO, who will be forever in our debt, will be minimized).

However, this won’t be an easy task. Our enemies are many and the challenges they throw at us appear to be without end. But while there is infinite variety in their assaults, the enemies we have are aligned into only a dozen or so factions and the challenges they devise are usually variations on a dozen themes. It’s a long list, but, at least for the time being, a numerable one.

So, starting next week, we are going to enumerate this list, one by one, in our ground breaking, illuminating, blog series: 101 Damnations. (Because 50 Shades of Pay [50 shades of pay spend analysis many profitable pleasures, Spend Matters] doesn’t even tell half of the story!)

It’s time to get started. LOLCat is waiting for us to complete our journey.


Good Strategies for Microsoft AND Big Software Co. Enterprise Renewals

A guest post earlier this month over on Spend Matters on “5 Mistakes to Avoid When Renewing a Microsoft Enterprise Agreement in 2015” had some good tips not just for Microsoft Enterprise Agreement renewals but Big Software Co. Renewals in general.

The major pieces of advice generalize as follows:

Waiting until the last minute for renewal negotiations.

While this may have worked in the past, the bigger providers have smartened up. They have learned that it’s not the month or quarter or the year, but profit that matters, and will wait a month to get more profit when they are sitting on a huge cash reserve. Also, they have learned that if you wait until the last minute, you probably haven’t identified any other options, and even if you did, would not have time to implement another option and it’s you they have over a barrel, not the other way around. In addition, as per the article, there are only so many sales people and, unless you are a really big customer, if the sales people are busy, they may not get to you before the licenses expire and the systems lock up.

An over focus on price and an under focus on terms and conditions.

Price is important, but, as per the article, so is matching the service offering to the organizational need. Not only do you not want to over subscribe, and end up with a large number of unused licenses, but you don’t want to subscribe for products that don’t meet organizational needs either. But this isn’t the most important thing — it’s the fine print. If organizational needs are in flux, the last thing the organization wants to be is locked into a multi-year agreement or a minimum license count, with a huge penalty if the organization tries to end the agreement early. Similarly, the organization wants to understand the full cost of a cloud service and, if additional bandwidth or CPU usage costs can be added on during periods of intensive usage, this needs to be understood as well.

Treating negotiations as a one-time event.

The buying organization may set-and-forget the three year renewal until thirty (30) months, or more, have passed, but the vendor will be analyzing the contract, and usage, every quarter and looking for ways to extend the offering as soon as possible. The organization needs to monitor its usage as well to be able to make an informed counter to a vendor who indicates that the company is nearing capacity in licenses, computing power, etc. when it is still 20% away from maxing anything out and only increasing in usage at 1% a month.

Not being audit ready.

Chances are your Big Enterprise Software Vendor has an audit clause in the contract for any licenses installed on premise. And chances are that if the organization has not had an audit in the last couple of years, that, unless the organization agrees to the default renewal (which will often be for more licenses than required at a higher rate), that the customer will be audited for usage. The organization should do it’s own software (license) audits on at least an annual basis and keep detailed records. Not only will it have the data to dispute any claims to the contrary made by the vendor, but it will be able to make sure it remains in compliance at all times.

Enterprise software is costly. But it doesn’t have to be a spend sinkhole.

Future Trends 2014 (Consolidated Links)

After Two Series on the Future of Procurement – What Have We Learned III

In our first post we noted that, after two series, fifty (50) posts, and almost seventy five (75) pages on the “future” of Procurement, we learned that while the majority of trends being positioned as “future” trends weren’t future trends at all, they were trends that your organization will encounter as it matures and grows and the sooner your organization ploughs through them, the sooner it can get to the real future trends.

We then reviewed our series and noted that most of the requirements for dealing with these trends fall into a baker’s dozen plus one of high-level categories. Today we will break the last seven categories down into the most important sub-categories:

Regulations

  • get up to date on &
  • get systems in place &
  • get BOM visibility for
    • Environmental Regulations
    • Financial Legislation
    • (Free) Trade Agreements / Zones
    • Trade Security
  • to make sure, among other things, that you don’t
    • get activists on your case
    • join Fox in the box
    • get burned on duty rates
    • lose your cargo

Risk Management

  • supply chain visibility to detect issues and disasters as they happen, not three months later when the delivery doesn’t show up
  • mitigation planning for when disruptions occur
  • (natural) disaster response for when disaster strikes
  • rare earth minerals plans for when costs skyrocket
  • food reserves plans to reduce waste and deal with rising costs as reserves shrink
  • supplier failure responses ready

Supplier Development

  • co-design of product and services
  • cost avoidance when market costs (for labour, energy, raw materials, etc.) rise
  • new supplier identification if current suppliers aren’t improving
  • performance tracking to make sure suppliers are performing as expected and to identify areas where continued improvement is needed
  • value generation from supplier relationships

Supply Chain / Inventory Flexibility

  • Faster production cycles to keep up with faster product life cycles
  • Flexibility to ramp production up or down with demand
  • (Better) Forecasting for better volume determinations pre-contract negotiation
  • Innovation from suppliers and partners and customers for market advantage
  • Just-In-Time (JIT) production / distribution when needed

Talent

  • Development – EQ / IQ / TQ is analytical, technical, and emotional skills all need continued advancement
  • Collaboration between team members, departments, suppliers, partners, and customers
  • Fiefdoms must be disbanded and the heads cut off
  • Management to insure regular collaboration, development, and team-building

Technology

  • applicability / usage management to make sure the right technology is used for the right task
  • support the right processes subject to the 80 / 20 rule as core systems must support the common (mass) requirements (and niche solutions can be brought in for the rest only once the base-line is covered)
  • design & implementation management as many of the greatest supply chain and corporate failures have been due to failed technology implementations
  • S2C & P2P -> S2P -> S2D (Delivery) as the entire product lifecycle needs to be managed, not just identification
  • complete roll-out of the right platforms to all users who need access
  • mobile management as mobile devices proliferate like Fibonacci’s rabbits

Transportation

  • Mode Planning taking new options into account
    • Panamax vs Post Panamax
    • 787s
  • FTL & Inventory Management vs LTL & JIT to minimize cost and maximize flexibility as needed
  • Supplier vs. 3PL vs. In-House depending on efficiency and cost effectiveness

Overwhelmed? We hope not! While getting these categories and sub-categories under control is a good start for any organization wanting to progress in maturity and capability and get yesterday’s trends under control, in terms of what an organization has to know and deal with, it is just the tip of the iceberg. There’s even more a Supply Management organization has to know, and master, to be best-in-class and take the enterprise to the next level of performance. And, like you would expect, SI will address these requirements in one or more future blog series. Stay tuned!