A Hitchhiker’s Guide to e-Procurement: Summary

Mostly Harmless, Part XXV

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EIPP, P2P, e-Purchasing, and e-Procurement. What does it all mean?

This series provided a basic introduction to the world of e-Procurement. Each of the phases was discussed and key requirements were highlighted. In addition, the series also overviewed some of the primary challenges associated with each phase, some best practices to overcome those challenges, and some of the benefits the organization could also expect to see. While it was not intended to be complete, it is a great start for anyone embarking on an e-Procurement journey.

In addition, it also provided some great advice on how to compute the total cost of ownership of a system under consideration, how to analyze the efficacy of a solution relative to the organization’s procurement model, how to determine it’s appeal from both public and private sector viewpoints, and how to differentiate a system from EIPP, P2P, and e-Purchasing imitators.

A true e-Procurement solution is a very rich and powerful solution that will automate the tactical back-office process from start to finish, greatly decreasing the resources that must be assigned to tactical tasks, and associated processing costs. Considering that many studies have found that an e-Procurement solution can reduce the cost of invoice processing by as much as 98%, and that a manually processed invoice costs an average organization between 50 and 120 dollars, the transactional savings alone can be enormous. But these savings can be dwarfed when maverick spend is greatly reduced and new opportunities for savings are identified from the centralized warehouse of organizational purchases. An ROI of 5 or more is not out of the question if the right solution is selected and utilized properly.

So if an organization does not have a good e-Procurement solution, it should get one today. There are over a dozen providers in the space with good solutions (and many have been reviewed in the vendor post archives), and at least one of them should be the right fit. For more information on e-Procurement, there’s also the e-SourcingWiki Paper, which, in addition to a brief overview of the cycle and core capabilities, also overviews some important features of e-Procurement solutions in addition to more challenges, best practices, and benefits. In addition, it also has a brief glossary of standard procurement terms. (And, for even more information, one can always check out the Procurement Innovation archives here on Sourcing Innovation.)

That’s all for now, folks. Feel free to flip back through the series and read it again.

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