Monthly Archives: May 2011

Is a New Age of Partnerships Near at Hand?

There is an interesting article over on the IndustryWeek site about how the world is coming to Partnership. Apparently the message that came from the Horasis Global Russia Business Meeting in Limassol, Cyprus in mid-April was that whatever happens in business, in nations, in economies during the coming months and years, we have to be working hand in hand. In otherwords, the message was that we’re partners.

It is definitely time for businesses, and the supply chains that drive them, to globalize if they want to be world class, but are true partnerships required? The first stage of globalization for an average business or supply chain is typically outsourcing. The second stage is typically expanding operations on site. Only in the third stage are true global business units created. But even then, partnerships are usually restricted to the most strategic of suppliers. True partnerships are few and far between, and most companies believe that if they want local market intelligence, production, and delivery, they either outsource the whole kit and kaboodle, or build a local operation and hire local talent. Many companies still don’t see partnerships with a local operation as a viable option.

However, I do agree that the smart people will form business partnerships that use technology to advance the interestes of both organizations as best-in-class organizations use leading technology solutions to increase their efficiency and effectiveness from spend analysis through sourcing to procurement and trade management.

Lessons Learned from Best-in-Class, Part IV

The following are some more of the lessons learned shared by some of the participants at this year’s Hackett Best Practices conference in no particular order.

15. Fish where the fish are
If a fisherman wants to catch a fish, it’s more likely that he will catch a fish in a lake filled with them then in a lake that is devoid of aquatic life. Similarly, it’s easier to find savings in a category rife with overpayments, maverick spending and/or contracted rates (well) above market average. Thus, if the Procurement organization wants to get some quick wins to establish credibility, it should focus on those categories that represent the largest opportunities.

16. Focus on efficiency of the company
Procurement efficiency is important, but corporate efficiency must come first. Procurment must put the good of the company first, especially if it wants to graduate from the kiddie table.

17. Governance and Sponsorship must start from the top
Since Procurement success will usually require change, and organizations generally resist change, support will be required to achieve success. However, success will be a lot more likely if support comes from the top as it may be difficult to overcome resistance without executive support.

18. Have a Talent Management Strategy
Procurement transformation and success will require top talent, and top talent, which is in critically short supply in Procurement, will require a talent management strategy to identify talent, recruit talent, retain talent, advance talent, and capture their knowledge when they move up. A critical part of this strategy will be to transition or use critical resources from other parts of the business either through cross-functional teams or re-assignments.

19. IT is Procurement’s new best friend
Not only will Procurement transformation generally require new processes and systems, which will require the support of IT (as reengineering takes time and expertise), but IT is often in a situation similar to Procurement — being asked to reduce cost while delivering more value. Together, Procurement and IT can work together to reduce costs, increase value, and gain more recognition and respect for both business units as they transform the organization to a world class organization.

20. Leverage outsourcers and outsourcing relationships
Sometimes the best way to get ahead is to outsource part of the Procurement function to allow the organization to do more with less or maximize the capabilities it has. Sometimes this will involve outsourcing the tactical parts of the Procurement function, such as transaction processing; sometimes it will be outsourcing generic categories such as office supplies, tellecommunications, or commodity hardware buys to a GPO where the organization “fits”; and sometimes it will be working with consultant organizations to get better results on strategic categories where the organization doesn’t have the (market) expertise to get savings (without sacrificing quality or reliability of supply) on its own.


Our next post will continue our overview of the lessons learned that were shared by some of the participants at this year’s Hackett Best Practices conference.

What’s the Right Portfolio View of the Supply Chain IT Investment?

A recent article over on the SCRC site on The Supply Chain IT Investment Enigma promoted a portfolio view of the IT investment, in line with Hackett Group recommendations, that appropriately balances the sustainment of current capabilities with the development of new capabilities. The question is, for an average organization, what’s the right balance?

It’s difficult to say as it depends on where the organization is on the technology curve, how long since it has acquired the solutions it has, what types of solutions it has, and what the gaps are between the organization and world class organizations in its peer group. Furthermore, it’s often hard to differentiate sustainment technologies with new capabilities, since upgrading certain solution suites, such as the sourcing suite, will not only sustain the organization’s capabilities but add new ones to the mix.

And the article, which ran through the laundry list of Supply Chain Technologies — DM, PLM, PP, APS, SCEM, SRM, WMS, etc. — wasn’t very helpful in terms of describing what that portfolio should be. Analytics needs to be there. World class sourcing and SRM needs to be there. And PLM needs to be there. But what else needs to be there depends upon the current state and specific needs of the organization. And so does a solution that integrates all of the solutions onto one backbone. But it might not be possible to determine more than this without a gap analysis by an appropriately experienced supply chain IT professional. Any other thoughts on the issue?

Lessons Learned from Best-in-Class, Part III

The following are some more of the lessons learned shared by some of the participants at this year’s Hackett Best Practices conference in no particular order.

09. Data is King
Cost savings reports are good, but savings reports backed up by hard data are better. Forecasted savings are good, but detailed projections backed up by proven models and years of hard data are better. Targetted spend categories are good, but spend categories known to have considerable overspending backed up by a data-rich spend analysis are better. Any which way one chooses to look at it, data is king.

10. Demonstrate an interest in your client’s business
Just like the most successful service companies in the consumer space put the interests of the customer first, the most successful Procurement organizations put the needs of the client’s business first. But they go beyond that and develop, and demonstrate, an interest in the business of the client and try to understand what the internal client organization — be it Engineering, Marketing, or Legal — will need before even the client organization understands what it needs.

11. Do not minimize country specific needs
It might be tempting to globalize successful sourcing and procurement practices as is, but each country will have specific needs with respect to its culture, language, and accounting systems. As a result, it may not be possible to globally deploy certain systems or processes with respect to transaction management and global trade documentation management if the systems do not have customizations for those regions.

12. Empower the Global Teams
If the organization uses global teams for Procurement or Sourcing, be sure to empower them to do the jobs they need to do. Don’t outsource invoice processing without the authority to resolve discrepancies. Don’t outsource categories without the authority to contract on the award decision. Otherwise, the teams will not feel like they are a critical part of the organization and, once the team members get the skills and experience they need, they will depart for greener pastures.

13. Establish common methods of approach
Even though there may be category or country specific needs, generally speaking, the 80/20 rule is in play and 80% of processes, methodologies, and technologies can be standardized across the entire Global Procurement organization, which should be center-led.

14. Everyone wants the benefits, but no one wants the risk
The category owners will want the benefits of lower cost and higher quality that can come from a new supplier, but will want not the risk of the unknown. The users will want the advertised benefits of a new IT system, but will not want the risk that it will cost more and take longer to be deployed than advertised, or the risk that it might not even meet the big audacious goal that was advertised.


Our next post will continue our overview of the lessons learned that were shared by some of the participants at this year’s Hackett Best Practices conference.

Is Great Leadership Culture Independent?

There’s a very interesting post over on the HBR blogs on Leading Across Borders that suggests that if you want to get it right, you don’t change a thing. The author, who has managed in India, the U.S., Europe, and Asia, states that while he was always advised that you don’t live in <blank> anymore, and the quicker you figure out the differences, the better, experience taught him that their warnings were totally misguided.

The author states that regardless of geographic location or culture, what drives people to the highest level of engagement is innately human and universal and that great leadership looks the same wherever you are because the most effective executives are the ones who draw energy from a clear sense of purpose and a set of deeply held personal values. Furthermore, they also energize their employees by ensuring that their expectations about three overarching elements of work — the natoure of the role, the work environment, and their professional development (RED) — are in line with the organization’s purpose. (In fact, the blog post author wrote a book on this theme: Too Many Bosses, Too Few Leaders.)

It’s a very interesting post, esepcially when he draws the similarities between Tony Fernandes, founder of Air Asia, and Howard Schultz, founder and CEO of Starbucks, and their companies and how similar styles have led to success. I think I agree with the first commenter though — the what is definitely the same across cultures, the “how” probably does varie with local norms and values. For example, in Japan, the “role” is very dependent upon what the “group” wants, but in America, the “role” is very depndent upon what the boss wants. The environment needs to be very well defined in some eastern cultures, but can be wild west in some western cultures. And professional development desires vary too. Some people want to become “manager” as soon as possible to impress the future father-in-law, and some just want to cut code until the day they croak. It’s definitely worth reading and thinking about as you transition to a global operation in your quest to be a true Next Level Supply Management organization.