Yesterday, as we continued our series on what makes a good UIX (which followed our posts on Smart Systems and Mission Control Dashboards), we went from generic Source-to-Pay system wide requirements to specific e-Negotiation, specifically e-RFX and e-Auction, requirements.
Specifically, in yesterday’s post, we noted that creating an RFX or Auction from scratch is a lot of work. From defining the need through selecting the suppliers through evaluating the responses to making an award, an average event typically consists of at least a dozen (or more) steps, each of which are arduous and time-consuming. That’s why the first core requirement we focussed on in yesterday’s post was easy template creation as a great template can jump start event creation, initiation, and execution over and over again (especially if it is work-flow enabled and driven by an underlying smart system).
But that’s just one core requirement. Another, as we dove deep into our follow up piece on What You Should Expect from Best-in-Class E-Sourcing User Experience and Functionality (Part 2) over on Spend Matters Pro [membership required], is easy starting bid population and validation. If there are a lot of products that need to be bid on, or a lot of bid fields that need to be filled out, and the data, or most of it, is already available in the system, or a connected system, it should be pre-populated for the supplier so that all the supplier has to do is make updates. This will not only decrease turn-around time, but potentially increase participation. If the event is run every six months, the buyer could pre-populate with the supplier’s previous bids or allow the supplier to pre-populate with their previous bids plus or minus a mark-up/mark-down and if an auction was preceded with a qualifying RFX, the starting bids can be automatically loaded. Either way, not pre-populating (or given the supplier the option to pre-populate) from existing data just doesn’t make sense.
And neither does not validating to the extent of data available. Bids can be compared to market rates and tolerances and suppliers or buyers alerted if the bids are outside of expected ranges and bids can be compared against each other and alerts given if a bid is detected to be an outlier which is off more than one deviation from the average, even if market data is available and it is within a normal tolerance. The bid might be right, and that’s okay, but buyers and suppliers still need to be alerted because erroneous bids lead to wrong awards (especially in optimization-backed events) and a lot of bad feelings in negotiations, especially if one side expects the other to live up to the bid.
These aren’t the only requirements for a great user experience, but they are additional core requirements that no modern platform should be without. For a deeper dive into this requirement as well as other core requirements, see the doctor and the prophet‘s piece on What You Should Expect from Best-in-Class E-Sourcing User Experience and Functionality (Part 2) over on Spend Matters Pro [membership required]. When combined with the rest of our series, it’s the best definition of what a modern e-Negotiation platform should contain that you’re going to find.