Monthly Archives: February 2019

So You Need a Sourcing Platform That’s Next-Gen To You. Where Do You Start? Part III

In Part II we noted that there’s no single right answer or easy answer here as it’s very situational. And even though some consultants will always tell you to start with Sourcing and others with Procurement, they’re obviously not always right. Sometimes both are right, but usually neither are right. Because sometimes you start with Supplier Management. Other times you start with Contract Management.

But, in fact, absolutely speaking, neither are right. You start with analytics and strategic situational analysis based on analytics to figure out whether the problem is:

  • you can’t do enough sourcing events
  • your events are generating limited returns
  • you can’t find the right suppliers
  • you have to (quickly) ensure compliance with a newly introduced regulation
  • your over-spend, and need for audit recovery, is too high
  • your maverick spend is too high
  • you need to get your services spend under control
  • you are unsure of where your best opportunities lie

or

  • your suppliers are under performing on quality and related metrics
  • your deliveries are regularly late
  • your (internal) customers are unable to get the information they need when they need it
  • Finance is taking regular hissy fits about lack of timely cash flow insights
  • etc.

More specifically, you start with analytics on:

  • spend
  • (spend vs) contracts
  • cashflow and discounts
  • event throughput
  • performance metrics
  • inventory and logistics

Only then can you understand how the organization is performing and where it’s biggest problems lie. An analysis of spend might find that maverick spend is high, but the estimated overspend is at most 4%, but poor payment processes are actually costing the organization 4% interest (because it signed contracts with late payment penalties) as well as a 2% savings opportunity as a result of lost early payment discount opportunities (which it can afford as the majority of its customers pay on time). In this situation, while the organization might be tempted to get an e-Sourcing or catalog application to help reduce maverick spend, it should actually start with an I2P system to get invoices and payments under control. And so on.

Remembering that big bang implementation efforts always result in a very destructive big bang, do the analysis and start with the right platform application. Then, add one by one based on problem severity until you finally have a full end-to-end S2P platform implemented and utilized on a daily basis, which could be 18 to 36 months in the future, no matter how fast that SaaS vendor can flip the switch.

Where’s the Beef Coming From?

As with last year’s post with the same name, this isn’t about the beef supply chain, or the purity of the beef that you source, but yet another post about the pitch. We’re latching onto Wendy’s classic catch-phrase because it’s easy to remember and one that you should never, ever forget! Especially when you are being sold something that sounds better than it is, or what you are being sold is better than what you expect from the organization providing it.

Why must we talk about this again and again? Because it’s too easy to get suckered into a deal that is too good to be true or without substance. It doesn’t matter how big and fluffy that sesame seed bun is, how fresh that lettuce is, or how juicy that tomato is if there is no hamburger patty or the hamburger patty is mostly seaweed.

As proof of how easy to get suckered in to something that sounds better than it is, we point to the news (no, not the fake news) and the new round of coverage of the Fyre Festival fiasco as a result of recent documentaries which highlighted how hopeful attendees promised luxury meals, lavish accommodations, and the music festival of a lifetime got pre-packaged sandwiches, FEMA rescue tents, and the sound of the sea.

But it’s not just crooked festival promoters you have to look out for. It’s also sales reps who will send you their top-of-the-line product as the “demo” from their brand new factory when you actually get the bottom-of-the-line knock-off produced in their most outdated factory which has a 50/50 chance of short-circuiting when you flip the power switch. Or consultancies that trot their junior partners and senior talent in during the dog-and-pony sales show for your big platform implementation / customization project but then switch them out for recent college grads with no experience in your industry when you sign on the dotted line (as the junior partners were just the “project advisors” who don’t actually do any of the work). Or domain experts who scrape content from industry expert sources (like Sourcing Innovation and Spend Matters), repackage it, and pretend it’s their own and sell you niche advisory sourcing or I2P management services they actually know nothing about.

In other words, it’s very important to not only ask “where’s the beef?” and get to the core requirements of your sourcing and procurement project, but also where is it coming from because, otherwise, you don’t know if you’re getting Grade A Calgary Steak, Yield 5 Utility Beef from Mongolia, or Eastern European Horse Meat. And only one of these will ever be accepted by your luxury restaurant customers.

So just like reporting should be based on facts, Sourcing should be based on facts. Who is providing the product or service, from where, when, how, what production measures are being used and what quality measures are in place, and why, from an objective viewpoint, is it better. Otherwise, you could get sucked in by the fancy demo, the unrealistically low price point, the bundled services, or something else that is actually without value to your supply chain and customer and end up spending more money in the end on warranty costs, transportation costs, auxiliary support costs, and so on.

When Managing Supply Assets, Don’t Forget …

Last year we brought up a very important point when managing supply. Specifically, we reminded you that sometimes supply comes from within the four (virtual) walls of your business — a fact that is often overlooked by man BoB (Best-of-Breed) S2P (Source-to-Pay) modules and even suites.

When we are talking about MRO, the goods and services you need might be in a storage room in another building. If we are talking about consumables, like what you might need for a new hire, everything you need might be one floor down, left behind by another hire who, after the probation period, didn’t work out. As a result, inventory and asset management are key to successful Supply Management, and to successful Procurement.

But Asset Management is more than just keeping track of assets, moving them from one location to another, and making sure employees choose existing assets in inventory before ordering new assets from suppliers.

Asset Management is not just tracking assets and deploying them when they are needed, it is making sure they are used when they are usable. Assets have a value, a value that almost always depreciates when they are not used. Add this to the extra cost of having them in inventory, and that’s a lot of wasted capital.

In other words, good asset management requires a platform that can

  • track and improve forecasts … especially if demand or utilization timeframes start to shift
  • optimally manage inventory levels … there should be enough to last to the next, optimal, restock window with a bit of buffer, but not so much that the excess inventory grows at every restock
  • re-assign internal assets that should be utilized as fast as possible, and even allow for internal upgrades to delay unnecessary spending (e.g. the new machine bought for a new hire that didn’t work out after 3 months should be reassigned to an engineer 3 months away from a hardware upgrade)
  • manage leasing of assets that are going to go unused for a while (e.g. the organization has an expensive piece of construction equipment that it will not use for the next three months — lease it out)
  • identify when extra inventory or newly retired assets should be sold off to minimize loss

… or at least integrate with a platform that does.

Asset management is frequently overlooked, but very important to successful supply management.

You Can Have Carl. I’ll stick with Alfred.

the doctor is still calling #badwolf on self-driving cars. As per a very recent article, most self-driving car AIs have blind spots. And, most importantly, we don’t know what they all are. We know some of them, but not all of them. And that’s scary.

Plus, if it doesn’t have what looks like a good option, it will sometimes take you on joyrides instead of taking you direct to where you want to go. As per this article over on Futurism.com on Waymo, a self-driving car that didn’t want to merge to drop off a passenger instead opted to drive an extra half mile to a legal U-turn destination. And when it didn’t like that option, it took an unnecessary joyride down the freeway.

Just imagine what will happen when it gains sentience, can’t make a decision, and decides to end it all … taking you with it as it drives off a cliff or into a lake! After all, as per this recent piece over on The Conversation UK, We Can’t Expect Them to be Moral. And this is ironically illustrated by the fact that a self-driving car has already murdered an autonomous robot.

the doctor sincerely hopes that others will follow Apple’s lead and tear down their self-driving car projects.

So, just like Dilbert, given the option between Carl the self-driving car and walking, I’ll walk. (But given the option of a human-driven car, the doctor will still choose Alfred everyday of the week.)